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EVENT INFORMATION

General information regarding the event starting date, entry fees, steps to enter, substitutions and directions will be provided in the section below.

WHERE AND WHEN IS THE EVENT TAKING PLACE?

Venue: Forever Resort Gariep

Date: 29 Feb 2020

  • The ULTRA starts at 05:00 am on Saturday, 29 Feb 2020 at Gariep Forever Resort - finish 07:00 Sunday, 1 March 2020 at Gariep Forever Resort

 

  • The Lite starts at 05:00 am on Saturday, 29 Feb 2020 at Gariep Forever Resort - finish 22:00 Saturday, 29 Feb 2020 at Gariep Forever Resort

 

  • The Mini starts at 07:00 am on Saturday, 29 Feb 2020 at Gariep Forever Resort - finish 14:00 Saturday, 29 Feb 2020 at Gariep Forever Resort

ULTRA Cut Off : 26 Hours

LITE Cut Off: 17 Hours

Mini Cut Off: 7 Hours

THE ULTRA

The ULTRA

315km | 2574m Elevation Gain | 7 Check Points


Early Bird Entries: 1 June - 1 Sep

Solo Participant - R 1 400

Team of 2 - R 2600 (R1300 per rider)


Entries: 2 Sep - 2 Feb

Solo Participant - R 1 700

Team of 2 - R 3200 (R1600 per rider)


Late Entries: 2 Feb - 16 Feb

Solo Participant - R 2000

Team of 2 - R 4000 (R2000 per rider)


Race package:

  • Event T-shirt
  • Well Serviced water points
  • Goodie bag
  • Finishers medal
  • A Challenge like no other

Please note, Race package does not include any accommodation or  traveling.

THE LITE

The Lite - Gravel Bike Friendly

178km | 1203m Elevation Gain | 3 Check Points


Early Bird Entries: 1 June - 1 Sep

Solo Participant - R 900


Entries: 2 Sep - 2 Feb

Solo Participant - R 1200


Late Entries: 2 Feb - 16 Feb

Solo Participant - R 1500


Race package:

  • Event T-shirt
  • Well Serviced water points
  • Goodie bag
  • Finishers medal
  • A Challenge like no other

Please note, Race package does not include any accommodation or  traveling.

THE MINI

The Mini - Gravel Bike Friendly

102km | 912m Elevation Gain | 1 Check Point


Early Bird Entries: 1 June - 1 Sep

Solo Participant - R 550


Entries: 2 Sep - 2 Feb

Solo Participant - R 750


Late Entries: 2 Feb - 16 Feb

Solo Participant - R 900


Race package:

  • Event T-shirt
  • Well Serviced water points
  • Goodie bag
  • Finishers medal
  • A Challenge like no other

Please note, Race package does not include any accommodation or  traveling.

PRIZE PURSE

ULTRA

OPEN TEAM

1st - R 8 000

2nd - R 4 000

3rd - R 3 000

Solo Riders

Male:

1st - R1500

2nd - R1000

Female:

1st - R1500

2nd - R1000

DIRECTIONS TO THE EVENT

WHAT TO BRING & EXPECT

Participants must bring their own fully serviced mountain bike, including spare parts, tools & equipment for repairs. 

Riders must bring a helmet, shoes, lights, sunscreen and chamois cream.

Riders/Teams taking on the Ultra can expect 3 crates provided by the race organization that can be used for any extras that you might need at checkpoints. These crates will be available at:

  • CP5
  • CP6
  • CP7

Riders taking on the Lite can expect 1 crate provided by the race organization that can be used for any extras that you might need at checkpoint. This crate will be available your at:

  • CP2

Riders doing the Mini will not have access to crates on the route. All extras that they might need, will need to be carried by the riders themselves. 

Crates will need to be handed in on Friday night during registration.

HOW TO ENTER

Click on any of the "ENTER NOW" links to visit the Online Entry website.

Please follow the on-screen instructions to complete your entry. On confirmation of your entry, please select your payment method to complete the entry.

You will receive an email confirmation when the payment is successful.

SUBSTITUTIONS / CANCELATIONS

SUBSTITUTIONS / ADDITIONS
SUBSTITUTIONS WILL ONLY BE MADE TO FULLY PAYED UP ENTRIES.
WE WILL NEED THE FOLLOWING TO COMPLETE YOUR SUBSTITUTION/ADDITION:

Payment of:
R200 (Before 15 Dec 2019)
R250 (Before 1 Jan 2020)
R300 (Before 10 Feb 2020)

• Providing (e-mail) the (team name) and name of member to be substituted/added.
• Provide the details of the new member:- name; ID; e-mail address; T-shirt size; CSA number.
• Please note that substitutions/additions will not be accepted without a valid CSA license.
• Substitution/addition fee per change will be payable before any changes will be made.
• Due to time constraints, substitutions/additions made after 10 Feb,might not receive the correct T-shirt size.
• No substitutions/additions will be valid after 10 Feb.
• Substitutions/additions requested after 10 Feb will be considered as late substitutions/additions and can be done at registration, with a R400 penalty payable at registration.
• Please Note: No ADDITIONAL members to teams will be allowed after entries close. Only fully payed entries in the SOLO competition can apply to change to a team after entries have closed.

CANCELLATIONS

• The event organizers reserve the right to cancel the race at any time and the race can be cancelled due to any circumstances.
• Serious considerations will be taken before this happens and the decision will not be taken lightly.
• If the event is cancelled, 100% refunds will be payed.
• Please see table below detailing the refund cut off dates and associated refund scale.
• All refund requests must be made in writing via email and be received prior to the scheduled refund cut-off dates as outlined below.
• The event organizers will determine the appropriate refund amount.
• Please Note: Refunds will not be given if the number of riders in your team is reduced, regardless of the circumstances.

DATE STARTDATE FINISH% REFUND *
1 OCT15 DEC80%
16 DEC15 Jan50%
15 JanOnward0%

* The amount refunded will be based on the date we receive your written request for refund. This will determine the percentage of refund you will be eligible for. No credit towards another event will be given.

 

BANKING DETAIL

Account Name: Stroebel Consulting Services cc

Bank: First National Bank

Account Nr: 62720919797

Branch Code: 252005

Account Type: Cheque Account

Reference: Participant Name / Team Name

ROUTE INFO

The ULTRA

Check Point info to be updated soon..

 

Route Description

The route is non technical, following mostly farm & district roads with a few sections of jeep track & tar roads into the different towns. 12km of rocky jeep track before and after Vanderkloof can be expected by riders taking on the Ultra. 

Don't burn your matches  to early as the Jeep Track before & after Vanderkloof takes no prisoners.

The Free State might be flat and the profile doesn't show much climbing, but believe us when we say this is not a route that should be underestimated.

Many a rider has started to fast, skipped a water point or thought it would be easy. This is a proper challenge, with wind and head being major factors we urge you to come prepared.

#RideTheStates

 

SUPPORT TEAM/SPECTATORS

Support teams/Spectators will be allowed to see their riders at the following Check points on route.

  • Phillippolis Hotel
  • Vanderkloof Church
  • Waterkloof Brewery outside Phillipolis

Riders will only be allowed outside service from their support teams at these points.

Contact Us

Feel free to send us a message if you need more information about this event. We can't wait to tell you all about it.

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